How to Collect and Document Project Requirements
It would be great to have a clear set of instructions or a list of all the things that are required before you start any project. It would, of course!
This concept is also known as requirements in traditional project management.
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What are the project requirements?
The project requirements are the features, functions, and tasks that must be completed to successfully complete a project. To ensure that your project goals are achieved and your stakeholders are satisfied with the final product, requirements provide a clear picture of what work is required.
Here’s the truth: Not everyone starts with clear instructions, especially if you are up against changing business goals, pushing boundaries, or trying to innovate.
Have you ever started a project without a clear vision of what it will look like, but a clear understanding of the details? It happens to everyone. This means that you will have to work harder to get all the information you need to create the perfect product the first time. To understand your stakeholders’ needs, you almost need to get inside their heads.
It may not be easy but it is possible with a solid project requirements gathering process and tracking.
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Before you plan or build anything, you will need to have a solid understanding about your project, its goals, stakeholders, and their businesses. Although it may seem like a lot, it will be worth everyone’s effort to get to grips with the project and their goals.
Do your homework to ensure that you have the right requirements
It is important to openly discuss what you don’t understand or know and to ask the right questions so that you can understand what your stakeholders want.
Although it sounds easy, it can take some preparation to get the answers you need. This means that you don’t have to apply the same approach to every project. While you may have some core questions, it is important to understand why you are asking them.
It may be helpful to ask yourself these questions before jumping into a requirements-gathering conversation with project stakeholders:
What information is already included in the statement of work (SOW), the project brief, or supporting documentation that addresses these requirements?
What type of information do I need?
What will this information do for my project and my team members?
Is there any doubt about the scope of this project’s capabilities?
Is there any confusion?
Do I know the business of my client and how do our project goals relate to it?
These requirements will help me to set the right expectations.
Are you ready to ask these questions to the right people?
Discuss business goals and requirements with stakeholders
Now that you have done your research, it is time to start talking to your stakeholders. Do not be afraid to get into the details. Start with a conversation, or a series of conversations, to get the high-level business requirements. Your detailed functionality requirements will follow.
Remember to not ask-and-gather when you’re in your asking and gathering mode