10 Best Workflow Apps to Organize Your Projects and Teams [2022]

monday.com Flexible workflow app built around boards

Asana Task management using repeatable checklists

Hive Best is available to work with external partners

Wrike Best for creating custom dashboards

Workflow automation using Qntrl Cards with task tracking

Admation Workflow App for Marketing and Creative Teams

Nifty PM Collaboration Hub with built-in Chat

Smartsheet Workflow app, multiple views and integrations

Next Matter Workflow platform to support operations teams

Kintone No-Code platform to build workflow apps

Workflow apps make it easy to organize complex projects. These apps allow you to create clear processes and automate some of the tasks. These tools can also be used to create best-practice templates that simplify specific tasks.
These use cases can have a significant impact on your business. A recent survey revealed that 66% of respondents had automated at least one business process.
The problem is choosing the right workflow app for you. It’s not easy because there are so many options, each with its own specialties and pricing models.
This article will help you make the right choice by sharing some of my favorite tools and explaining why they are so great.
Comparison Criteria
What should I look for in selecting the best workflow apps? Here is a summary of my evaluation criteria.
User Interface (UI). A user interface makes it easy for you to track your workflows. It should be easy to understand and clear for everyone.
Usability: Workflow apps should be simple to use for everyone in your company, and sometimes even for outside partners.
Integrations: Workflow apps must be compatible with other tools that automate processes. These apps can be connected to many other solutions.
Value for $: Although prices may vary, I believe that all the tools in this list offer value to the right user. Choose the plan that best suits your needs.
Key Features of the Workflow App
Templates: Workflow management software is known for its ability to create templates. It makes it simple to repeat the same workflows. Some tools even include best-practice templates that you can customize.
Multiple views: You can view tasks and projects from multiple perspectives with all the tools in this list, including Gantt charts and sheets views, calendars, and kanban boards.
Task assignees: It is important to be able assign tasks to the right people. The best tools will notify people when their task has been completed.
Access to your workflows by third parties: It is important that you allow third parties access to your work if you are working with clients or suppliers.
Collaboration: Teams can collaborate using tools such as commenting and document sharing, which allows them to work together without having to leave the workflow app. You can leave notes for others in the chain.
Analytics and dashboards: These features allow managers to track project progress and identify roadblocks, which can be used to streamline processes.
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Overview of the 10 Best Workflow Apps
Below is a brief description of each workflow application to highlight its best use case and some notable features. Additionally, screenshots are included to show the user interface.
1 monday.com
Flexible workflow app built around boards
Monday.com allows you to create workflows for almost any use case. It’s a flexible platform that lets users create workflows that can meet a variety of needs, such as sales or project management.
The tool’s central component is the board. These documents are similar to spreadsheets and allow you to input almost any data input. You can create tasks, assign tasks to users, attach files, attach tags, set priorities and statuses, and assign tasks to them. These sheets can be viewed in Kanban or G.